Personal information is collected and processed in order to provide courses safely, efficiently and effectively.
Only information that is necessary for enquiries, bookings, student welfare and course administration is requested. Appropriate measures are taken to ensure that personal information is stored securely and handled responsibly. Information is never sold to third parties and is only shared when required for the delivery of services, legal obligations or the protection of student welfare.
What Information Is Collected?
Information may be collected when an enquiry is made, a booking is completed, an application for employment is submitted or when a visitor uses the website. Depending on the circumstances, this may include contact details, travel information, educational information, medical details and other information required to support participation in a course.
How Information Is Used
Personal information is used to respond to enquiries, process bookings and payments, manage course administration and support student welfare. It may also be used to provide reports and feedback, communicate important information about a course, improve services and fulfil legal or regulatory responsibilities.
Information is retained only for as long as necessary and in accordance with applicable data protection legislation.
Student Welfare and Safeguarding
There may be occasions when personal information needs to be shared in order to protect the health, safety or wellbeing of a student. This could include sharing relevant information with medical professionals, safeguarding authorities or emergency services when appropriate.
Any such disclosure is made carefully and only when considered necessary to protect an individual’s welfare or to comply with legal requirements.
Photography and Video
Photographs and videos form an important part of the summer school experience. They provide families with a record of their child’s time on course and help capture the activities, friendships and achievements that make each programme unique.
Images may be used in course communications, secure online galleries, websites, brochures and social media channels. Care is taken to ensure that all photographs and videos are appropriate and respectful. Students are informed when photography or filming is taking place, and reasonable efforts are made to respect individual preferences wherever possible.
As students often participate in group activities, it is not always possible to exclude particular individuals from every photograph or piece of video footage.
Website Information
Like most websites, certain technical information is collected automatically when visitors browse the site. This may include browser type, device information, IP address and website usage statistics.
This information helps improve website performance, understand how visitors use the site and enhance the overall user experience. It is not used to identify individual visitors.
Marketing Communications
Individuals may choose to receive information about courses, programmes and future opportunities. Anyone receiving marketing communications can update their preferences or unsubscribe at any time.
Accessing Personal Information
Individuals have the right to request access to the personal information held about them and to request corrections if any information is inaccurate.
Requests relating to personal information should be made in writing and will be handled in accordance with applicable data protection legislation. In some circumstances, certain records may need to be retained for safeguarding, legal or regulatory reasons.
Data Protection
Personal information is processed in accordance with UK data protection legislation and relevant privacy regulations.
Appropriate technical and organisational measures are used to protect information against unauthorised access, loss, misuse or disclosure. Privacy and data protection procedures are reviewed regularly to ensure that personal information continues to be handled responsibly, securely and transparently.